Workplace by Meta is shutting down, and like it or not, that means you’ve got a decision to make. You can switch to a new platform early and make the transition smooth for your team. Or… you can do nothing and hope for the best.

But hope is not a strategy.

We get it—some companies are thinking, “We’ll figure it out when the time comes.” Maybe you’re thinking email and WhatsApp will magically pick up the Slack (see what we did there). Maybe you’re counting on managers to pass down info the old-fashioned way.

The reality, however, is that if you don’t replace Workplace with a real, structured internal communication platform, you're taking a giant leap backward. Like, back to bulletin boards and group texts backward. And no one wants that. Here’s what that future looks like—and why it’s TOTALLY not worth the gamble.

1. Critical messages will get lost (and probably ignored)

Workplace gave you a centralized feed. You had one place to post, share, and notify. Remove that, and you’ve got:

• Emails buried in reply-all chaos
• WhatsApp groups with zero oversight
• Managers playing the world’s least fun game of Telephone

The result? Missed updates, missed shifts, and "I didn’t see that" on repeat.

Without a proper comms tool, you’ll be stuck chasing your own messages—and your employees will be stuck wondering what’s going on.

2. Employee engagement will tank

You can't build culture through email. You just can’t.

When communication becomes fragmented or non-existent, employees feel disconnected—from the company, from each other, and from the purpose behind their work.

• Frontline teams will be the first to feel it. No mobile tool = no access.
• Announcements will feel impersonal or get lost entirely.
• There’s nowhere to celebrate wins, share stories, or recognize your people.

And disengaged employees? They don’t stick around.

3. Onboarding becomes a time-sucking mess

Workplace may not have had the best onboarding features—but it gave you something. Without a central platform, you’re looking at:

• New hires bouncing between PDFs, emails, and outdated training decks
• No structured journey or knowledge base
  Managers becoming full-time tour guides instead of actually managing

High turnover industries (hi, retail, hospitality, healthcare) can’t afford to spend weeks onboarding when employees stay for months.

You need a platform that gets new hires up to speed fast.

4. Productivity? Say goodbye to that, too

Workplace wasn't just a “nice to have.” For many teams, it was the backbone of everyday ops. Without it, you’ll feel it—fast.

• Communication slows down
  People waste time hunting for info
• Manual processes creep back in
• Teams rely on whatever tools they can hack together

More friction = less focus = wasted time.

And let’s be honest—nor you, nor anyone else in the business have time to waste..

5. Welcome back to 2003

Think bulletin boards. Printed memos. Managers repeating the same update 12 times. That’s where you're headed if you don’t put a proper platform in place.

Here’s why that won’t fly:

• Email isn’t built for frontline teams
• WhatsApp and Messenger lack control, structure, and security
• Bulletin boards are, well, bulletin boards.

Your employees are mobile-first.

Your comms should be, too.

There’s a better way—and it's not just a "replacement"

Workplace shutting down isn’t the problem—it’s the opportunity. You can stick with outdated tools and watch engagement crumble...

Or you can move to something built for today’s workforce—and tomorrow’s. 😉

Why companies are switching to Speakap

Speakap is a secure, mobile-first employee experience platform designed for frontline workers. It offers everything Workplace had—plus features that make work easier, more efficient, and more engaging.

With Speakap, you get:

• A central news feed for all company updates
• Two-way communication tools that drive engagement
• Task management to turn communication into action
• A structured knowledge base for training and onboarding
• Advanced analytics to track engagement and communication effectiveness
• A mobile-first experience tailored for frontline workers

The bottom line: No platform means no progress

Choosing to do nothing after Workplace shuts down isn’t just a missed opportunity—it’s a step backward.

By failing to replace Workplace, you risk:

• Communication breakdowns
• Lower employee engagement
• Inefficient onboarding and training
• Lost productivity
• Outdated, ineffective communication methods

The smartest move isn’t to go back in time—it’s to move forward with a modern solution that works for your entire workforce. Like Speakap.

Don’t leave your employees in the dark

Speakap helps businesses replace Workplace without the chaos. A seamless migration, a better communication experience, and no wasted time or effort.

Book a demo today and future-proof your internal communication strategy.