Why a SharePoint Integration Into Your Employee App Makes Sense

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When it comes to communication tools, Microsoft SharePoint is a tried-and-true platform. With over 20 years of success, it’s an excellent choice for document management and collaboration, especially for desk-based teams. However, for frontline employees who are constantly on the move, SharePoint alone might not be enough.

Frontline workers aren’t twiddling their thumbs waiting for the next email; they’re out there, making things happen. They need info that’s fast, easy, and at their fingertips - literally. That’s where an employee communications app (hint: that's us) steps in. It’s the ultimate sidekick for SharePoint, turning it into a mobile-friendly, frontline-ready comms powerhouse.

Now, let’s break down why integrating the two is more than just a “nice-to-have” and how it makes getting stuff done way easier for your team.

Why SharePoint alone doesn’t cut it for frontline teams

Listen, we get it - SharePoint is already baked into your workflows, and it’s a champ for office teams. But your frontline crew? They need a tool that speaks to their reality: they’re out there, on the floor, not chained to a desk. Scrolling through endless emails? Ain’t nobody got time for that. They need the goods. That’s why a mobile-first app like Speakap isn’t just nice; it’s necessary.

Here’s why integrating SharePoint into your employee app is the way forward

1. It’s as easy as copy-paste (almost)

Look, no one wants to jump between platforms. By integrating SharePoint with Speakap, you’re creating one unified, mobile-friendly platform where frontline (and desk-based, yep) employees can access everything they need—from news to documents—all in one place.

No tech gymnastics required.

2. No more “I missed the memo” moments

Let’s be honest, getting everyone to actually read updates on SharePoint can feel...well, quite impossible. With the integration, Speakap pushes news right to your team’s phones.

Real-time push notifications mean your workers get the latest info, pronto—so there’s no chance they’ll miss that critical safety update, company news, or shift change.

3. Sync it all without lifting a finger

You’re already using SharePoint to organize and share files, so why switch systems? The integration allows you to:

  • Sync Speakap groups to SharePoint so editors can target specific teams with news and files.
  • Sync folders, share files, and bam—everyone's got what they need, exactly where they expect it.
  • Changed something in SharePoint? No problem, changes in SharePoint automatically sync with Speakap.

No extra effort for admins, no learning curve for your team. Just smoother, more efficient workflows that keep everyone in the loop.

4. Engagement insights that actually mean something

SharePoint has some tracking, sure, but it’s not exactly mind-blowing. Speakap gives you real, actionable insights into how your team interacts with updates and content.

Real-time metrics let you see who’s engaged and who’s not, so you can fine-tune messaging and make sure everyone’s on the same page.

How it makes getting stuff done way easier for your team

Frontline employees are adept at managing daily chaos, yet they lack the time for cumbersome tools that impede their efficiency. Integrating SharePoint with Speakap gives them quick, straightforward access to the info they actually need, without the extra steps.

Here’s how it helps your team work faster, smarter, and with way less hassle:

  • Instant access, zero friction: Instead of navigating through layers of desktop menus or digging through emails, your team gets updates, files, and news right on their mobile devices. Everything they need is a tap away, meaning they’re back on the job faster, with all the right info.
  • Less platform hopping, more productivity: By bringing SharePoint’s strengths into the Speakap app, frontline workers don’t have to bounce between different tools or hunt for documents. It’s all centralized, streamlined, and synced, which means they spend less time looking for information and more time getting things done.
  • Real-time updates keep everyone aligned: When an urgent update goes live on SharePoint, it’s instantly available on Speakap. This ensures that crucial safety messages, shift changes, or company news reach everyone - no one’s left out of the loop, and nothing important slips through the cracks.
  • Feedback made simple: Got a question about that file or update? With Speakap’s integration, workers can instantly reach out, comment, or tag a colleague, making collaboration, well - easy. They’re not waiting around for responses; they’re getting answers in real time.

In short, integrating SharePoint with Speakap makes a complex process an effortless one. Your team has what they need to do their best work—no waiting, no fuss, just smooth, rapid communication that keeps them moving forward.

If getting stuff done happens on the frontline—not online—then Speakap is what you need

Next time you’re thinking about sending a critical update via SharePoint, ask yourself: Could this be done faster, better, and more effectively?

The answer is yes (if you integrate it within Speakap ofc).

Stop settling for “good enough.” Ready to make comms work for everyone - not just the desk crew? Book a friendly demo to see how integrating SharePoint with Speakap can get your frontline team connected, engaged, and back to work faster than ever.