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Workvivo
Workvivo alternative: Speakap vs. Workvivo
Whether you're exploring options for enhancing communication and engagement within your organization, or seeking a platform tailored to the needs of frontline workers, this comparison will help you make an informed decision.
Speakap: #1 alternative to Workvivo
Speakap is the award-winning employee experience platform intentionally built to improve internal communications and engagement with your frontline workforce. Whether your goals are seamless employee communication or improving employee satisfaction and productivity, Speakap ensures that your corporate news travels from headquarters to the production floor easily and efficiently via one social intranet.
Pros:
- Easy integration with HR systems: With Speakap, there are two ways to create your own employee hub: with built-in features like Task Management, and API marketplace to integrate all your employee tools.
- Simple setup and adoption: No complex IT involvement or desktop dependence.
- Intuitive interface: Designed for mobile-first users, Speakap is simple and easy to use, even for those with limited tech experience.
- Multiple communication channels: Cater to diverse communication preferences.
- Organized information flow: Hierarchy ensures clarity and simplifies navigation.
- Engaging features: Polls, quizzes, and recognition boost morale and participation.
- Actionable insights: Track sentiment, engagement, and key performance indicators.
- Seamless onboarding: No need for complex Azure setup, Speakap is quick and easy to deploy for non-desk workers.
- Employee Journeys: Create and implement easy-to-follow workflows for onboarding, training, and informing employees on latest safety and compliance updates. With the AI integration, effortlessly generate engaging, step-by-step employee journeys.
- Efficient Task Management. From the small stuff to the big picture, an employee task management system helps you organize work so teams know what to do, why it matters, and how to get it done.
- Easy-to-use Knowledge Base. Equip your employees with essential content personalized to their roles and deliver precise updates on their personal timelines, categorized by team, department, or location.
- Intuitive interface: Designed for mobile-first users, Speakap is simple and easy to use, even for those with limited tech experience.
- Improved communication: Bridge the communication gap between frontline and desk workers with real-time updates, polls, and surveys.
- Enhanced engagement: Boost employee morale and recognition with gamification, rewards, and personalized content.
- Cost-effective: Speakap offers transparent pricing and affordable plans to fit your budget.
Cons:
- Size considerations: For smaller organizations with fewer than 100 employees, cost considerations and resource availability may impact the suitability of Speakap.
Workvivo
Workvivo is an employee communication platform that aims to improve employee engagement. It functions like a social network, intranet, and employee app all rolled into one, offering features like a personalized activity feed, recognition tools, and collaboration spaces. It is designed to help organizations improve communication, collaboration, and overall employee experience.
Pros:
- Streamlines communication across departments and locations with features like news feeds and group chats.
- Provides various plans and features that can be customized to your organization's size and needs.
Cons:
- Can be costly for large organizations with a significant number of employees.
- Limited engagement features
- May not be suitable for organizations needing extensive external communication functionalities.
Let's compare Speakap with
Workvivo
to see which platform might be a better fit for your organization
Feature
Speakap
Workvivo
Comparison Summary
Designed for Deskless Employees
✅ Fully purpose-built for frontline and non-desk workers.
⚠️ Designed for hybrid/desk and knowledge workers; extended for frontline
Speakap is better suited for mobile-first, deskless environments by design.
All-in-One Employee Experience Platform
✅ Integrated EX platform: comms, engagement, onboarding, learning, analytics.
⚠️ Strong social intranet + engagement hub; less EX lifecycle integration.
Speakap supports employee journey end-to-end, Workvivo focuses on community & engagement.
HQ-to-Frontline Communication
✅ Structured top-down, bottom-up, peer-to-peer.
⚠️ Primarily social feeds, some hierarchical targeting.
Speakap enables stronger HQ-local alignment and targeted delivery.
Content-Rich Messaging & Posts
✅ Rich content with tagging, videos, polls, reactions.
✅ Social feed posts, shout-outs, rich media sharing.
Workvivo offers vibrant social posting, Speakap combines it with structured internal comms.
Private & Group Messaging
✅ Native secure chat, 1:1 and group.
⚠️ Native chat is an add-on feature to the business Workvivo package.
Speakap offers built-in messaging, while Workvivo's native chat is a paid add-on feature to the business package.
News & Announcements
✅ Targeted, scheduled posts, read tracking.
✅ News articles and announcement feeds.
Both strong — Speakap excels in delivery structure and segmentation for large orgs.
Employee Engagement Tools
✅ Recognition, pulse surveys, engagement dashboards.
✅ Shout-outs, kudos, sentiment surveys, social reactions.
Workvivo strong on social recognition, Speakap more structured in EX measurement and feedback.
Personalized Employee Experience
✅ Role/location-based delivery, white-label UI.
✅ Personalized feeds and targeting by groups/teams.
Comparable personalization — Speakap is more operationally aligned, Workvivo more culture/community-driven.
Workforce Insights & Analytics
✅ Dashboards for comms engagement, sentiment, team-level tracking.
✅ Analytics on content engagement and social interactions.
Both provide solid insights — Speakap more EX and HR-focused, Workvivo stronger in social engagement analytics.
Onboarding & Training
✅ Structured onboarding flows, microlearning integration.
⚠️ Limited onboarding tools; relies on content feeds or LMS integrations.
Speakap better integrates L&D into the platform.
Admin & Operational Tools Comparison
Feature
Speakap
Workvivo
Comparison Summary
Compliance & Microlearning
✅ Native compliance and training flows
⚠️ Learning via integrations; no built-in compliance tools
Speakap supports compliance needs natively, Workvivo depends on external LMS.
Task Management
✅ Team/role-based lightweight task tracking
⚠️ Not a native feature; not part of core platform
Speakap better supports day-to-day task workflows
Knowledge Base & Searchability
✅ Structured KB, multilingual search, smart filters
✅ Knowledge section with articles, search by topic
Both solid — Speakap stronger for compliance/documented SOPs, Workvivo better for community knowledge
Advanced Search & Categorization
✅ Cross-platform tagging, filters, search
✅ Tag-based topic navigation and content categories
Comparable; Speakap more functional for large content libraries
Mobile & Desktop Support
✅ Mobile-first native app + full desktop version
✅ Mobile-first platform + web portal
Both offer strong user experience across devices
Integration Capabilities
✅ HRIS, LMS, workforce planning, open APIs
✅ M365, Slack, MS Teams, HR tools
Workvivo integrates well with social productivity stack, Speakap with HR/EX stack
Custom Branding & White-Labeling
✅ Fully white-labeled platform UI and experience
⚠️ Strong branding, but full white-labeling limited
Speakap allows stronger internal brand immersion
Customer Support & Success
✅ Strategic onboarding and admin enablement
✅ Dedicated success teams and partner network
Both offer solid support; Speakap often praised for admin empowerment and agility
Pricing comparison:
Workvivo pricing is not publicly available, but a single tier plan at $$ per user/month (billed annually).
Speakap pricing & packages are subscription-based pricing models billed per user, per month (annually). Contact the Speakap team today to request a personalized quote tailored to your organization’s specific needs.
Speakap vs Workvivo: final thoughts
Choosing the right platform for enhancing communication in the workplace and improving employee engagement depends on your specific organizational needs.
If you have a predominantly desk-based workforce, Workvivo might be a good option. However, if your organization has a large number of frontline workers, Speakap is the clear choice. Speakap is intentionally built to address the unique challenges and communication preferences of this vital part of your workforce.
With its user-friendly interface, mobile-first approach, and engaging features, Speakap empowers your frontline workers to stay connected, feel valued, and contribute to the organization's success. Remember, a highly engaged workforce is a happier and more productive workforce, and Speakap is here to help.
What customers say about using Speakap
We've helped businesses just like yours make the shift to employee experience.
And we’ve got the 5-star reviews and detailed success stories to prove it.
And we’ve got the 5-star reviews and detailed success stories to prove it.
We've seen outstanding engagement, with 90% of users active daily and 40% active monthly, far exceeding our expectations!
Simone Meesters
Communications Officer at Viggo
Investing in a communication platform like Speakap is absolutely worth it. It simplifies operations, connects your team, and creates a collaborative culture.
Breann Hall
Director, Retirement & Community Care at Fairview Parkwood Communities
Speakap has been essential in keeping our team informed, aligned, and ready to adapt.
Lindsay Eagleson
Retirement Administrative Lead at Parkwood Seniors Community
Since the app AGM Connect was implemented, our internal communication has transformed. We have transitioned from traditional bulletin boards to a digital platform.
Cynthia Drumond
Senior Graphic Designer & Marketing Communications at AGM Container Controls
One of the biggest improvements we’ve seen is the speed at which we can relay important updates to our entire team. For instance, when we receive last-minute changes to event schedules or special guest requests, we can quickly notify the relevant teams through Speakap.
Janneke Veldhoen
Human Resource Manager at Hotel Okura Amsterdam
It used to take us a week to gather information from service stations, format it into newsletters, and distribute it. You can imagine how challenging it was to keep these newsletters up to date. Speakap has turned this around!
Fleur Donker
Project Manager at Shell
Since using Speakap, we have seen a 93% activation rate and a 53% boost in engagement. Speakap has transformed our internal communication for the better.
Delal Salah
Internal Communications Manager at Martha's Table
We absolutely love the product - it's so easy to use and has been a fantastic shift away from traditional communication channels.
Serina Donkin
Head of Communications and Engagement at Rank Group
The charm of what we created via Speakap lies in its ability to unite people throughout South Florida. Each team member can witness the celebrations, appreciations, and creations unique to every location.
Joelle Elias
Executive Director of Operations at Pura Vida Miami
The implementation of Speakap enables us to easily interact with our employees on a daily basis, and helps RCE being one strong employer brand for all of our concepts and locations.
Mariska Ramp
Marketing & Communication Coordinator at Restaurant Company Europe
Our goal was simple: connect with and recognize every worker, everywhere. Thanks to Speakap and Awardco, we’ve not only reached this goal but have also enhanced our app adoption.
Lance Semenko
CEO at Q&D Construction
We chose Speakap because it brings structure to how we want to communicate with each other and it bridges the communication gap between office, project and service staff.
Huib van Kuilenburg
BAM Bouw en Techniek
Speakap has changed the way we communicate for the better. It’s made everything so much clearer and brought everyone together in one place. Now, our team is more engaged, and everyone feels part of the bigger group.
Erik Groen
Process & Project Manager at Royal Den Hartogh Logistics
If you know how to use Facebook, which almost everyone does, you can use Speakap. It's this accessibility which makes it fun for me and my team to actively use and engage with the platform and with colleagues throughout our locations.
Hans van der Ploeg
Team Leader Sales Support at Van Geloven
The best alternative for complex and expensive communication platforms
From Captera
Invaluable team communication resource for anything imaginable!
Grom G-crowd
Super happy with the service and tools of Speakap! Amazing platform :)
From Google
We needed a platform that was easy to use, that could be tailored to our brand and matched our purpose. That's why we chose Speakap.
Jade Casey
Puttshack UK
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