For years, Workplace by Meta gave companies a familiar, Facebook-style way to connect their people. But with its shutdown set for August 31, 2025, the question on everyone’s mind is: “What’s next?”

Yes, Workplace is going away. But hey, so did Vine and MySpace—and we survived.

If you’re looking for something that feels familiar—but actually works better for your business—Speakap is the upgrade you didn’t know you needed. It covers all the Workplace basics and stacks on the features that make internal comms, onboarding, and engagement a whole lot smarter. 

Let’s break down how the two platforms compare—and why businesses are making the switch to Speakap.

1. Communication: Familiar, but actually effective

Workplace gave you a social feed. Speakap gives you control. It’s still intuitive and familiar—but designed for clarity, priority, and global reach.

• News feed
  
  • Workplace: Posts show up based on likes and comments
  • Speakap: You decide what gets seen first—because birthdays and bake sales shouldn’t outrank safety protocols.
• Group communication
  
  • Workplace: One group per post
  • Speakap: Multi-group publishing—no more copy-pasting the same message 10 times like it’s 2008.
• Announcements
  
  • Workplace: Important updates get buried in the scroll
  • Speakap: Delivered front and center—because “All Staff: Emergency Alert” shouldn’t be sandwiched between memes.
• Mobile-first design
  
  • Workplace: Yes
  • Speakap: Yes—and optimized for deskless workers
• Translation support
  
  • Workplace: Basic language tools
  • Speakap: AI-powered multilingual support—because “check the intranet” shouldn’t mean “find someone to translate it.”
    
    

Why it matters:
With Speakap, you control the message. Critical updates don’t get buried under birthday GIFs, because while Linda’s 10-year work anniversary is great, your safety update should probably come first. And your global teams shouldn’t need to copy-paste your announcement into Google Translate..

2. Collaboration: From talk to action

Workplace was fine for chatting. But it stopped there. Speakap connects the dots between communication and action—so you don’t just talk about work, you get it done.

• Task management
  
  • Workplace: Doesn’t exist
  • Speakap: Built-in task assignment and tracking
• Knowledge base
  
  • Workplace: Basic and hard to navigate
  • Speakap: Structured and searchable—so new hires aren’t stuck asking, “Where do I find the uniform policy again?”
• Polls & feedback
  
  • Workplace: Thumbs-up or thumbs-down
  • Speakap: Actual surveys, pulse checks and analytics—because your people have more to say than “like.”
• File sharing
  
  • Workplace: Yes
  • Speakap: Yes—and organized—so files don’t live in endless “Final-FINAL-v3” folders.
• Integrations
  
  • Workplace: Mostly Meta tools
  • Speakap: Built to plug into HR, scheduling, payroll, and ops systems

Why it matters:
No more hopping between 4 platforms just to assign a task (..or tracking tasks in a spreadsheet saved as “To-dos_final_v4_reallyfinal.xlsx). Speakap streamlines workflows and helps your team actually move things forward.

3. Onboarding & training: Smarter, faster, and structured

Workplace didn’t exactly roll out the red carpet for new hires. Speakap turns onboarding into a clear, consistent, and trackable experience.

• Employee onboarding
  
  • Workplace: Nothing dedicated
  • Speakap: Built in, easy to create and replicate
• Learning paths
  
  • Workplace: Requires external tools
  • Speakap: Built in and easy to follow—because if it takes a training to find your training, something’s off.
• New hire communication
  
  • Workplace: Informal groups, if you’re lucky
  • Speakap: Dedicated channels or groups—so “Where do I go?” isn’t the first question on day one.
• Engagement tracking
  
  • Workplace: Basic likes/comments
  • Speakap: Analytics on completion, interaction, and understanding

Why it matters:
Onboarding should be a confidence-builder, not a scavenger hunt. Speakap helps employees feel informed, supported, and part of the team—from day one.

4. Analytics & insights: Know what’s working (and fix what’s not)

Workplace gave you vanity metrics. Speakap gives you the kind of insights that actually drive decisions.

• Engagement analytics
  
  • Workplace: Likes and comments
  • Speakap: Real-time metrics on views, reach, and reactions
• Content performance
  
  • Workplace: Limited tracking
  • Speakap: See what resonates—and what’s falling flat
• Sentiment tracking
  
  • Workplace: Not included
  • Speakap: Built-in surveys and feedback tools
• Reporting & dashboards
  
  • Workplace: Standard reports
  • Speakap: Customizable, real-time dashboards
    
    

Why it matters:
Want to know if your CEO update actually landed? Or if people understood the new safety policy? Speakap shows you. No guesswork required.

5. Customer support: Not just there when things go wrong—there from the start

Let’s be honest—Workplace’s support was... fine, if you like help forms and long waits. Speakap believes in real support from real people.

• Support
  
  • Workplace: Good luck with that ticket queue
  • Speakap: Dedicated success manager—an actual human, not a chatbot named “MetaBot_001.”
• Implementation & onboarding
  
  • Workplace: Self-serve setup
  • Speakap: Fully guided migration—because “figure it out” shouldn’t be part of your launch plan. Oh and - we won’t send you a 67-page PDF and wish you luck.
• Customization
  
  • Workplace: One-size-fits-all
  • Speakap: Tailored to your brand—because internal comms should feel like you, not Meta.

Why it matters:
You shouldn’t have to Google your way through a platform migration. Or wait 72 hours for an auto-reply that says, “Have you tried turning it off and on again?”. With Speakap, you get a partner—not just a login.

Final verdict: Speakap isn’t just an alternative—it’s the upgrade you deserve

If you loved Workplace for its simplicity and familiarity, Speakap keeps that vibe—but adds the structure, tools, and support you actually need to run a modern, distributed workforce.

Here’s why companies are switching to Speakap:

• Covers all core features of Workplace
• Built for deskless and frontline teams
• Structured, trackable communication
• Built-in task management and onboarding
• Advanced analytics and feedback tools
• Dedicated support and migration assistance
• Fully branded and customizable

Think of it like getting everything you liked about Workplace—but with less chaos, more control, and no random algorithm deciding what your team sees.

Ready to see it for yourself?

Book a demo today and let’s show you how easy—and impactful—upgrading to Speakap really is.

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