By now, you’ve probably heard the news: Workplace by Meta is shutting down on August 31, 2025. And while Meta’s given a runway (read-only access until May 2026), the clock is ticking—and if you’re still using Workplace to run internal comms, it’s time to start planning your next move.

But here’s the good news: migrating doesn’t have to be a mess. Or stressful.

At Speakap, we’ve helped companies move off Workplace without the stress, the IT headaches, or the employee confusion. If you're still figuring out your next steps, here's a simple, clear migration plan that gets you from “we should really do something” to “wow, that was easier than expected.”

Why you need to move (and why you need to move now)

Let’s be clear—Workplace is not getting replaced or extended. The platform is entering its final phase:

• Until August 31, 2025: Fully functional
• Sept 1, 2025 – May 31, 2026: Read-only access only (no new posts or collaboration)
• June 1, 2026: Your Workplace and all its data are permanently deleted

Waiting too long creates risk. Rushed migrations often lead to data loss, poor adoption, and communication gaps. But starting now—with a clear plan—means your comms (and let’s be real here - also your business) can transition smoothly. 

The no-stress 3-step migration plan with Speakap

Step 1: Prepare and prioritize your content

Just like packing for a trip—you don’t need to bring everything you’ve ever owned. We’ll help you sort through your Workplace content so you’re only carrying the stuff you actually use (and not that policy doc from 2018 that no one’s looked at since).

That means:

• Identifying which groups, posts, and knowledge base articles are still relevant
• Deciding what to keep and what to leave behind
• Avoiding the mess of dumping years of outdated content into your new platform

This isn’t about starting from scratch—it’s about starting smart. You don’t want to recreate the clutter of your old system in your new one.

Step 2: We handle the technical migration (yes, really)

Once we’ve Marie Kondo’d your Workplace data 😉, you can sit back—we take it from here. Seriously, this is the part where we roll up our sleeves and handle the migration, so you don’t have to.

The migration process includes:

• Importing Workplace content into Speakap based on what you’ve approved
• Maintaining group structures and permissions
• Ensuring key resources (like knowledge base articles and posts) are placed correctly

This is where most platforms leave you to figure it out yourself. Not Speakap. 

We do the heavy lifting so your IT team can finally take a breather. No stress, no late-night messages, and definitely no “wait, where did that file go?” moments. Promise.

Step 3: Ready for the launch!

You’ve got questions, we’ve got humans. Real ones. Your Customer Success Manager is basically your new favorite coworker—except they actually answer emails.

Ready to move on? We’re ready when you are.

Migrating from Workplace doesn’t have to mean disruption, stress, or an avalanche of IT tickets. With the right plan—and the right partner—you can move forward with confidence.

Speakap offers:

• A fully managed migration in just 3 steps
• A mobile-first platform built for frontline and deskless workers
• Tools that go beyond communication—think task management, employee journeys for everything onboarding, compliance and so on; workforce analytics to help you track engagement; knowledge base and more. Yes - even more!
• Flexible billing to eliminate double costs

Book a demo today, and let’s get your no-stress migration plan started.

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