With Workplace by Meta closing its doors in August 2025, thousands of companies are being pushed to rethink how they engage, inform, and empower their workforce. And with so many employee experience platforms (EXPs) out there claiming to be the best alternative, it’s easy to feel overwhelmed.

But they’re not all built the same.

Migrating to a new platform isn’t just about swapping tools. It’s about choosing the right long-term partner that fits your business, supports your people, and evolves with your needs. So if you're in the decision-making mode, here are six things you absolutely need to consider—and how Speakap checks every single box.

1. Avoid building your own (seriously, don’t do it)

Tempted to go custom and build your own EXP? We get the appeal—but here's the reality:

• It’s expensive
• It’s slow
• It’s a maintenance nightmare
• And adoption is usually terrible

You’ll end up spending more time and money just to create something that’s half as effective as a modern, purpose-built solution like Speakap. With Speakap, you get a platform that’s ready to go, customizable to your needs, and proven to engage employees across industries.

2. Identify your real needs—and pick a platform that solves them

Are your people at desks? On factory floors? Delivering packages or greeting hotel guests? Your EXP should fit into their world—not the other way around. 

When mapping out your requirements, make sure the platform you choose delivers in these key areas:

• Frontline engagement: Speakap was built specifically for deskless and frontline workers, with a mobile-first interface that works where they work—on the floor, in the field, or on the move.
• Security: Speakap meets enterprise-grade security standards, including ISO 27001 certification. So whether you're in healthcare, retail, or manufacturing, your data is safe and sound.
• Scalability and control: Need to post to 10 different departments at once? You can with Speakap. Unlike Workplace, you’re not limited to one group per message.
• Customization: Branding, structure, language—you name it, you can tailor it in Speakap. Your EXP should feel like your platform, not a generic portal.

3. Don’t underestimate the power of proper support

Workplace was notorious for... let’s just say, “light-touch support.”

If you’ve ever shouted into the Workplace support void, you know the feeling. With Speakap, it’s different. Think: less "submit a ticket and wait," more “text your go-to person and get a straight answer.” Because when you're switching platforms, you want a partner—not a chatbot.

What you get with Speakap:

• A dedicated Customer Success Manager
• Fully managed onboarding and training
• Proactive, strategic support—not just break/fix help
• Migration handled for you by our team

In fact, many customers tell us our support is one of the biggest reasons they chose (and stayed with) Speakap:

The support from Speakap is fantastic. New ideas are adopted, issues are resolved quickly, and the platform continues to evolve based on our feedback. Jacobs Transport

4. Understand your timeline—and avoid last-minute chaos

Workplace's shutdown timeline looks like this:

• Until August 31, 2025 – You can still use it like normal
• September 1, 2025 – May 31, 2026 – Read-only mode (no posting or collaboration)
• June 1, 2026 – All data deleted

So while it may be tempting to “wait until summer,” doing so creates serious risks:

• Rushed implementations
• Disruptions to communication
• IT teams stretched thin
• Lost data or missed deadlines

5. Look at what’s actually included

Flashy front-end features are great, but your EXP should deliver on function, not just form. Here’s what you get with Speakap—beyond the basics:

• Advanced task management
• Customizable employee journeys for everything from onboarding to training
• Real-time workforce analytics and insights
• Multiple group content publishing
• Structured knowledge base
• Multilingual support for global teams
• Role-based permissions and integrations with your HR systems

If you’re looking for a platform that supports operations, training, and engagement, not just “likes and comments,” Speakap delivers. And hey, it’s not just us saying it - our customers vouch for it too:

I can't thank Speakap enough for their support during our onboarding and launch. We absolutely love the product—it's so easy to use and has been a fantastic shift away from traditional communication channels. It’s made a big difference in how we reach and engage with every member of our team. Rank Group

6. Migration should not be your problem—and with Speakap, it isn’t

One of the biggest concerns for Workplace users is: "How are we going to move everything over?"

The best part? You don’t need to lift a finger. Our implementation and success teams will guide the entire process, from content audit to final launch—with zero disruption to your day-to-day operations.

The verdict: Speakap isn’t just a replacement—it’s the smarter move

If you’re still weighing options, here’s the bottom line:

• Speakap offers all the key features of Workplace—plus a lot more
• Our platform is built for real operational impact, not just communication
• We take care of the migration, the onboarding, and the support
• And we’ll never charge you double during the transition

Thousands of frontline-driven businesses across retail, hospitality, manufacturing, and healthcare already trust Speakap—because it’s more than a tool. It’s a partner in your employee experience strategy.

Ready to choose a platform that’s built to perform?

Book a demo with Speakap today and see why we’re the EXP Workplace users wish they’d had from the start..

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