The 10 Best Microsoft Viva Alternatives and Competitors

In this article, we’ll explore the top 10 alternatives and competitors to, providing a brief overview of each platform, along with links to their G2 review pages. After all - there are no good or bad solutions. There are just solutions that fit your needs more, and there are solutions that fit your needs less.

1. Speakap
2. Slack
3. Yammer
4. Basecamp
5. Microsoft Teams
6. Trello
7. Asana
8. Monday.com
9. Jive
10. Google Workspace

About Microsoft Viva

Microsoft Viva is an employee experience platform designed to boost connection, well-being, knowledge, and growth within an organization. It integrates with Microsoft Teams and leverages artificial intelligence to offer features like personalized learning recommendations and insights into employee well-being. By bringing communication, knowledge, and learning tools together, Viva aims to empower employees and improve overall business performance.

Microsoft Viva pricing

Unlike a single-cost solution, Microsoft Viva comprises various modules with individual fees, potentially leading to higher overall costs and complex license management, especially for budget-conscious organizations. 

Microsoft Viva Pricing page

Pros:

• Improved employee experience: Features like personalized learning paths and well-being insights can empower employees and potentially increase satisfaction.
• Streamlined communication and knowledge sharing: Integration with existing Microsoft tools might improve collaboration and access to information.

Cons:

• Limited Reach: Viva primarily caters to desk workers, potentially neglecting the needs of non-desk workers who are crucial to many businesses. 
• Desktop-Centric Design: Viva's integration with Microsoft Teams prioritizes desktop accessibility, potentially hindering mobile-first communication for teams who rely on their smartphones. 
• Implementation Hurdles: Setting up and managing Viva might require complex configurations and IT expertise, creating a barrier for smaller businesses or those lacking dedicated IT resources. 
• Basic Communication Features: Viva primarily focuses on communication and information sharing. 
• Cost Considerations: Depending on your specific needs, Microsoft Viva's pricing structure might not be the most affordable option. 

The 10 Best Microsoft Viva Alternatives and Competitors

1. Speakap: Best alternative to Microsoft Viva

Speakap is the award-winning employee experience platform intentionally built to improve internal communications and engagement with your frontline workforce. Whether your goals are seamless employee communication or improving employee satisfaction and productivity, Speakap ensures that your corporate news travels from headquarters to the production floor easily and efficiently via one social intranet.

Pros:

• Easy integration with HR systems: With Speakap, there are two ways to create your own employee hub: with built-in features like Task Management, and API marketplace to integrate all your employee tools.
• Simple setup and adoption: No complex IT involvement or desktop dependence.
• Intuitive interface: Designed for mobile-first users, Speakap is simple and easy to use, even for those with limited tech experience.
• Multiple communication channels: Cater to diverse communication preferences.
• Organized information flow: Hierarchy ensures clarity and simplifies navigation.
• Engaging features: Polls, quizzes, and recognition boost morale and participation.
• Actionable insights: Track sentiment, engagement, and key performance indicators.

Cons:

• Size considerations: For smaller organizations with fewer than 100 employees, cost considerations and resource availability may impact the suitability of Speakap.

Key features of Speakap

Change management made easy with experienced customer success and support professionals

Hands-on approach to implementation and supporting your team with getting the most out of Speakap with experienced Customer Success and Support Professionals to equip your leaders with the best practices, training and ongoing support that they need to be successful with Speakap. 

Targeted communication

Reach relevant team members at the ideal moment, ensuring transparent communication from top-tier management to the ground floor and fostering secure collaboration across various departments.

Personalized content 

Equip your employees with essential content personalized to their roles and deliver precise updates on their personal timelines, categorized by team, department, or location.

Easy-to-use Knowledge Base

Equip your employees with essential content personalized to their roles and deliver precise updates on their personal timelines, categorized by team, department, or location.

Workforce Analytics

Know the most popular login times and the best-performing content on your platform. Use workforce analytics to create a data-driven content calendar that gets better with each piece of content. Want to know which locations, departments and teams are engaged and which are absent? Compare data from different teams in one workforce analytics dashboard.

Integrations

With Speakap, there are two ways to create your own employee hub: with built-in features like Task Management, and API marketplace to integrate all your employee tools. These integrations are embedded into your desktop and mobile apps, enabling single sign-on. 

Employee Journeys

Create and  implement easy-to-follow workflows for onboarding, training, and informing employees on latest safety and compliance updates. With the AI integration, effortlessly generate engaging, step-by-step employee journeys.

Efficient Task Management

From the small stuff to the big picture, an employee task management system helps you organize work so teams know what to do, why it matters, and how to get it done.

To sum up

Speakap connects your frontline and office workforce with a mobile-first employee app; a single source for all your company information. Because connecting quickly, effectively and securely with your employees should be easy.

G2 review: Read the comprehensive Speakap reviews on G2.

Pricing: Speakap offers a subscription-based pricing model billed per user, per month (annually). Contact the Speakap team today to request a personalized quote tailored to your organization’s specific needs.

2. Slack

Slack is a leading team communication platform that offers real-time messaging, file sharing, and integration capabilities.

Read user reviews on G2: Slack G2 Review 

Pricing page Slack

3. Yammer

Yammer is an enterprise social networking service by Microsoft designed for businesses to connect employees, share information, and engage in professional discussions.

Check out user reviews on G2: Yammer G2 Review 

4. Basecamp

Basecamp is a project management and team collaboration tool that simplifies task tracking, file sharing, and team communication.

Check out user reviews on G2: Basecamp G2 Review 

Pricing page Basecamp

5.Microsoft Teams

Microsoft Teams is a chat-based workspace and collaboration platform that integrates with Microsoft 365, offering chat, video conferencing, and document collaboration in one place.

Check out user reviews on G2: Microsoft Teams G2 Review 

Pricing page Microsoft Teams

6. Trello

Trello is a visual project management and task tracking tool that uses boards, lists, and cards to help teams organize and prioritize work.

Check out user reviews on G2: Trello G2 Review 

Pricing page Trello

7. Asana

Asana is a work management and productivity application that helps teams plan, track, and manage their projects and tasks.

Check out user reviews on G2: Asana G2 Review 

Pricing page Asana

8. Monday.com

Monday.com is a work operating system and visual work management platform that allows teams to build customized workflows for tracking and managing their work.

Check out user reviews on G2: Monday.com G2 Review 

Pricing page Monday.com

9. Jive

Jive is an enterprise social networking and collaboration software that connects employees, encourages communication, and facilitates knowledge sharing within large organizations.

Check out user reviews on G2: Jive G2 Review

10. Google Workspace

Google Workspace is a suite of cloud-based productivity and collaboration tools, including Gmail, Google Docs, Google Drive, and more.

Check out user reviews on G2: Google Workspace G2 Review 

Pricing page Google Workspace

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