Follow these actionable steps to manage and engage a distributed workforce model to enhance business success.
Spoiler: Use an employee engagement app.
The modern workplace is undergoing rapid evolution. This is applicable to the way of work for frontline workers as well, whose day to day work life is changing. The outcomes of this shift are positive for employees and employers alike. Employees are enjoying flexible working hours and reduced travel time and expenses. Research confirms that 73% of American employees now prioritize the resulting work-life balance over paychecks. It’s a win for organizations, too, as employee performance is also improving. Studies show that 55% of employees were “high performers” when allowed to work outside office premises.
If you’ve got a distributed workforce in place or have been considering embracing it for these benefits you must know how to engage your workforce to get the best output. Knowledge about common challenges and their remedies will help you proactively address what’s necessary to prime your organization for success. In this blog, we evaluate the intricacies of a distributed workforce and suggest actionable ways for your organization to engage and manage workers.
A distributed workforce is an organizational structure where employees permanently work from dispersed locations—from remote work at homes or co-working spaces to satellite offices and the field.
This out-of-office distributed operation is fairly permanent and fundamental to how the business operates. While working this way, workers usually connect and collaborate using different communication and engagement tools. As a concept, this is broader in scope than mere telecommuting, which focuses on employees working remotely only occasionally.
As an employer, implementing a distributed workforce framework in your organization is an excellent idea. It’s proven to unfold several benefits, such as:
While the benefits of distributed work models are apparent, managing and engaging a distributed frontline workforce can get challenging for you as an employer.
Cybersecurity threats associated with using tech applications are rising. 94% of companies report email security incidents. With little control over how frontline workers internal comms applications combined with their limited security understanding, there can be significant damage in case of breaches. It can also lead to litigation and hurt brand image.
When employees work across distributed locations, their physical separation can make it difficult to instill belongingness. No surprise that 80% of frontline employees working across distributed locations complain about a lack of connection at work. Distributed work also hinders maintaining a solid company culture, a crucial success factor. The lack of culture impacts direction, performance, and business revenue. It’s essential to note companies with top-quartile cultures post a 60% higher return to shareholders than those in the median quartile.
Smooth collaboration can get messy when individuals are working from distributed locations. For example, between the head-office and the factory. This can lead to incomplete information, poor collaboration, missed deadlines and reduced overall performance.
If your people operate from different locations from where the management works out of, it can be challenging to keep all workers adequately engaged. Issues like hampered communication and employees feeling unheard can end up leaving the workers feeling neglected. This can lead to rising employee disengagement, with negative consequences like poor productivity and increased attrition rates.
Ensuring regular and practical training is essential to maintain your organization’s competitiveness. However, implementing homogeneous training for all can get challenging if your workers are not physically present in the same location.
Most organizations rely on several tools to streamline distributed work for their frontline employees. Often, using too many tools can impact your worker’s productivity. They may start suffering from the drawbacks of information overload and increased mental fatigue. Moreover, if the tool isn’t mobile-friendly, its accessibility for your on-the-go frontline workers can be compromised.
Keeping a distributed workforce engaged can be a practical reality if you follow the right approach. Here are some proven strategies you can incorporate to make sure your distributed workforce is motivated and engaged:
Lack of clear, two-way communication can hamper collaboration, interfere with performance, and leave a distributed frontline workforce disconnected and unengaged. To avoid this, use secure digital tools for internal comms that facilitate real-time and asynchronous communication - depending on the need. This will ensure everyone is updated, employees don’t suffer information overload, and work is conducted smoothly.
Disengaged workers are less productive, poorly motivated, and at high risk of quitting. 56% of leaders felt engaged workers fetch a better ROI, whereas 25% of Americans consider quitting to maintain optimal mental health. To overcome this, build well-rounded employee engagement strategies and identify the necessary resources to implement them. Ensure you get leadership buy-in to invest in these, and regularly monitor engagement metrics to iterate as needed.
Regular training is indispensable for business success with the rapid evolution of the business world. While using LMS modules or more extensive HR tools can help you implement training, it may not be effective for everyone. For instance, frontline workers may not have the time to sit down and engage with lengthy content on a desktop like your desk workers. Implementing mobile-friendly training that allows the consumption of training content on the go is the most efficient way ahead for all.
51% of frontline workers feel undervalued as employees, breeding resentment and a lack of trust. To overcome this, prioritize building transparency and accountability. Ensure you announce any policy changes to all using digital tools to avoid ambiguity. Also, regularly collect your team’s feedback, seek their opinions, and address their accountability concerns.
Recognize that engagement also requires forming human connections that do require face-to-face meetings, too sometimes. So, regularly schedule and organize physical events, get-togethers, and informal gatherings like offsites and town halls to build and nurture that. This way, your distributed workforce can meet regularly and interact with each other and their superiors. Doing so will reinforce positive relationships between everyone.
Finally, ensure you recognize and appreciate your employee’s achievements to boost their motivation and inspire others. Small gestures like acknowledging good performance in front of others, announcing achievements, or sharing their milestones and stories can make them feel valued and push them to do better. You can also give away e-gift cards and digital badges remotely so that they don't have to visit the office to redeem their coupons physically.
NexEye, a leading European optical retailer, has over 4,000 employees in five countries working across 700 stores. With such distribution, sustaining employee engagement and communication across the company was a natural challenge. They wanted to increase the reach and accessibility of company news and information while ensuring the smooth connection of frontline employees with the head office.
They implemented an employee engagement tool to give their frontline employees a voice and allow them to participate in discussions. Using the tool, employees could connect in their language and share customs, stories, and best practices. This helped to create a recognizable, safe, and relevant environment where everyone was engaged. Management could also receive feedback from the frontline, allowing the company to stay agile and flexible.
Given the benefits of reducing expenses, boosting productivity, and increasing employee freedom and flexibility, it’s clear that the distributed work model will increasingly dominate work.
To maximize outcomes from this win-win approach for employers and employees, make sure you stay abreast of the technological advancements supporting it. Alongside, be aware of changing workforce preferences and organizational needs over time. What’s needed at this stage is implementing a robust process to bring your distributed workforce together and keep them motivated and engaged, and you will indeed thrive! A simple way is implementing future-proof agile internal communication tools to streamline operations.
Speakap is the most user-friendly employee engagement app for connecting your frontline and office workforce with a mobile-first approach. Find out how using it as a single source for all your company information can help boost productivity and engagement for your distributed workforce.